Preparing a destruction record for import
Turn your destruction/return log into a CSV NarcCount can reconcile.
Destructions are the outflow that's easiest to forget — expired, recalled, or returned controlled stock removed from inventory. Recording them keeps your expected on-hand honest and prevents false shortages.
Two ways to record
- One at a time — open Destructions and use Add destruction for a single DIN, quantity, date, and method.
- In bulk — prepare a CSV and use Import destruction from CSV.
Who destroys, and who witnesses
A pharmacist or pharmacy technician destroys the stock, and the destruction is witnessed by another pharmacist, pharmacy technician or intern, a practitioner, or any other health professional. Both print their names, sign and date a joint declaration. With a container that has a built-in denaturing agent, no witness is needed each time something goes in; the full container is sealed in front of a witness and the declaration completed then. Each record’s PDF carries the joint declaration, with a line for each signature.
CSV columns
- Date — when the stock was destroyed or returned (YYYY-MM-DD or Mon DD, YYYY).
- DIN — the drug's DIN (unknown DINs are added automatically).
- Quantity — units destroyed (decimals allowed).
- Method (optional) — e.g. reverse distributor, on-site denaturing, returned to supplier.
Where the data comes from
Most pharmacies keep a destruction log or a reverse-distributor manifest. Copy those rows into the four columns above, save as CSV, and import. Every entry stays editable afterward, with a full audit trail of any change.